Governance & Management

The Governance and Management of the Association is guided by the By-Laws of the Association.  Click here for a PDF copy.  In addition to our By-Laws, the operations of the Association are also guided and regulated by our Equity & Harassment Policy. Click here for a PDF copy.

The following summarizes our Association’s Governance and Management structure and functions:

The Board of Directors acts on behalf of the Membership of the Association and does the work of the Association between the Annual General Meeting (AGM) and any Special Meetings of the Members.

Any Member of the Association is eligible to be elected as a Director of the Association.  At the AGM of the Association, the Nominating Committee presents a slate of Directors and Officers to the Members for election by the attending AGM.The deadline for Directors Nominations is usually the end of April, in time for the AGM which is usually held in mid May of each year.  Both the Notice of AGM and the Call for Nominations is posted on the Association’s website and in the Association’s newsletter by late March or early April of each year.

Becoming a Director at CANSPEI can be a highly rewarding, exciting and fulfilling experience.  As a Director you have:

  • the opportunity to be part of a team of top leaders in our residential camping sector,
  • keep up-to-date on the latest developments and best practices in our particular sports and recreation sector,
  • have the opportunity to participate in the shaping of long term strategic planning and policy development of CANSPEI, and
  • enjoy the collegial fellowship of our Board.

The Officers of the Association are actually members of the Board of Directors with specific titles and responsibilities and include: President, Vice- President, Secretary, Treasurer and Past President(s).

The President has the overall responsibility for the  general supervision of the activities of the Association and also performs such duties, as may be assigned to him/her by the Board of Directors from time to time.  The President is also responsible for Chairing all meetings of the Board, the Annual General Meeting and all other Special Meetings of the Members.

The Vice- President, at the request of the Board of Directors and subject to it’s direction, perform the duties of the President during the absence, illness or incapacity of the President or during such period as the President may request him/her to do so.

The Secretary of the Association keeps the minutes of the meetings of the members and the Board of Directors and shall perform such other duties as may be assigned him/her by the Board.

The Treasurer of the Association is responsible for handling of all the financial interactions of the Association and to report same to the membership and the Board at each meeting as called upon.

The Past President(s) of the Association are mentors and a resource to the President and to the Board of Directors.

The Officers, our Past Presidents and the Executive Director comprise the Executive Committee of the Association and of the Board, which has the day to day responsibility to manage the affairs of the Association.

Much of the work of the Association is also managed by our Committees.  For a list of current committees and an overview of the function of each committee and the member duties and average number of meetings, click on the Committees navigation link in the drop down menu.