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Camping Association of Nova Scotia - Committee Information

Committee Information

The Board of Directors may create Standing and/or Special Committees to facilitate the work of the Board and the membership.
Committees should have a minimum of three members and meet as often as reasonable necessary to adequately complete their ongoing responsibilities.
In lieu of face -to-face meetings, committees with members from various parts of the province can communicate through group email conversations, secure chat groups or web logs, or conference calls.

Standing Committees include: Awards Committee, Education Committee, Membership and Accreditation Committee, Newsletter Committee and Archives Committee.

Special Committees include: Nominations Committee, Program Development Grant Awards Committee and others created to work for a short period of time on a project carefully defined by the Board.

The list of current committees, committee member duties and average number of meetings are below

Awards Committee

Committee Member Duties:

  • Receive award nominations (Committee Chair will be main contact person)
  • Administer a provincial system of awards and recognition for camps and camp staff and volunteers to promote long-term service and excellence in leadership.
  • Maintain the Betty Campbell Award recognizing exceptional Nova Scotia Campers.
  • Vote on which nominee will receive each award based on the specific award criteria.
  • Present awards at CANS Annual General Meeting.

Number of meetings per year:

  • The awards committee need only meet once or twice per year at least one month before AGM to vote on award recipients.
  • Meeting/Communication need not be in person (Electronic and conference call option available)

Education Committee

Committee Member Duties

  • Develop annual staff training events for counselors and directors
  • Create one or more workshops for our Annual General Meeting
  • Arrange First Aid training sessions in various parts of the region (South Shore, Halifax, Annapolis Valley, Central and Northern Nova Scotia, Cape Breton and PEI)
  • Provide Camp Canoe Instructor Certification (in consultation with Canoe Kayak Nova Scotia)
  • Arrange annual Directors Forum
  • Committee members may choose to be involved in planning and/or facilitating one or several events.
  • CANS asks that each education committee member participates in the planning and facilitation of at least one (1) event per year. (A member could help plan one event and help facilitate another to meet the minimum requirement)

Number of meetings per year:

  • Depending on how many events each member decides to participate in determine how often he or she will have to meet with other committee members.
  • Meeting/Communication need not ALWAYS be face to face (Electronic and conference call option available).
  • There will be some instances where members must be physically present.

Membership and Accreditation Committee

Committee Member Duties

  • Become familiar with Accreditation Standards
  • Successfully obtain a criminal record check and child abuse registry check before visiting any camps
  • Track mileage and gas to and from visited camp for reimbursement from CANS
  • Sign confidentiality agreement and contract
  • Contact assigned camps to make arrangements for visit
  • Evaluate camps in an unbiased manor
  • Always visit camps in a team of two
  • Represent CANS professionally and appropriately when visiting camps
  • Adhere to camp rules and guidelines while visiting
  • Visit each assigned camp for at least 4-6 hours (not including travel time) and meet with the camp director/designate
  • Participate in continual review and update of Accreditation Standards

Number of meetings per year:

  • At least two meetings/communications each year with Committee chair
  • First meeting is to receive visitation assignment, usually in late spring (this can be via email)
  • Second meeting is to make recommendation regarding accreditation/ re-accreditation and return standards binder, usually in late summer, early fall (this meeting must be face to face)

 

  • All accreditation visits must be face to face, each committee member can visit between one (1) and four (4) camps per summer depending on how much or little he or she decides to be involved.

Newsletter Committee

Committee Member Duties

  • Assist in production of Newsletter by submitting ideas, creating articles, or assisting in layout
  • Report to Newsletter editor

Number of meetings per year:

  • Newsletter meetings are not necessary; all correspondence can be done via email.
  • There are two (2) newsletters produced each year usually one in late spring and another mid autumn.

Archives Committee

Committee member duties:

  • Collect and maintain information and photographs about CANS and its history
  • Research CANS and Camping in Nova Scotia for special events such as Association anniversaries and publications

Number of meetings per year:

  • Committee should meet once in the spring and once in the fall unless special meetings are required for special events

Nominations Committee

Committee Member Duties:

  • Seek out and nominate potential Board Members to be voted on at Annual General Meeting

Number of meetings per year:

  • One (1) meeting per year at least two weeks before the AGM (held each April) This meeting can be in person or through electronic or conference call option

Program Development Grant Awards Committee

Committee Member Duties:

  • Receive grant applications (Committee Chair will be main contact person)
  • Be familiar with grant criteria and uphold rules and regulations of Awards Program
  • Vote on which camp will receive each award based on the specific award criteria
  • Remain unbiased and abstain from voting if connected to applicant camp
  • Announce camps awarded grants at AGM

Number of meetings per year:

  • One (1) meeting per year sometime between application deadline and AGM
  • Meeting should be in person but can be through electronic or conference call option if absolutely necessary

For more information on CANS Program Grant Awards go to this page